Andrew Bourne & Co. 0116 272 0770

Driver Management

This is a crucial part of the Company policy. Most employees will consider themselves to be good drivers when in reality most are not as good as they think they are! Roles and responsibilities should be clearly defined. Company policy, particularly on drugs & alcohol and the use of mobile phones should be made abundantly clear. Here are some examples of the requirements that might be considered in the recruitment process:

Driving Vetting & Selection

Driver Vetting & Selection Considerations

  • Authorised driver personal details
  • Ordinary driving licence details
  • LGV/LCV licence details
  • Use of drivers from other E.U. member states
  • Additional qualifications/experience
  • Specific details of endorsements/convictions, including suspensions
  • Specific details on any traffic accidents during the last 5 years
  • Driving experience
  • Specific medical conditions
  • Additional drivers details
  • References from previous employers/organisations
  • Drivers declaration and signature
  • A Highway Code test
  • A practical competency check in the type of vehicle to be used
  • Agency drivers – Recruitment

Driver Induction

A considerable number of businesses and those responsible for the operation of a company vehicle(s) are not covering one or more of the four most important risk management procedures:

  • New driver vetting including licence checking
  • Driver induction procedures
  • Issuing a driver handbook
  • Post incident investigations

Driver induction is your opportunity to confirm health and safety policy, lines of communication and procedures.

It helps new drivers get to grips with the way you like to do things, early on. Staff induction should follow a documented programme including:

  • Details of the company health and safety policy and arrangements
  • Vehicle checks and restrictions, e.g. mobile phones, authorised drivers, driving and fatigue
  • Guides on what to do in certain situations e.g. accidents, breakdown and reporting of defects

Commercial drivers, including agency and part-time drivers, should take a test drive as part of their induction. Where appropriate, non-commercial drivers should also take a test drive, particularly young drivers.

The induction gives drivers the information they need in case of emergencies and communicates a sense of responsibility, which will be reflected in driving standards.

The driver’s handbook is a key feature in getting these points across.  Everyone who drives on company business should be given a copy, which is a key part of the induction.

Licence Checks

Licence checks should be carried out every 6 months by the fleet administrator. Drivers failing to produce their original licence (not a copy) within 14 days of request should, subject to agreement on company policy, be suspended without pay until the licence is produced. When presented with a “duplicate” licence and an explanation of why the original is not available, the DVLA should be contacted by telephone and the person who holds the licence should be present. The DVLA will carry out a security check with the licence holder and then confirm details of any endorsements.

It is essential for all duplicate licences to be checked with the DVLA. The interviewer should clearly identify any physical or mental infirmities (particularly heart or diabetes problems which might increase the risk of an accident) and new recruits should always be subject to a medical examination to incorporate an eyesight test. To ensure that any eye defects are identified the examination should be preferably carried out by a fully qualified optometrist.

Drivers Handbook

With the increasing focus on Duty of Care obligations, employers need to ensure that employees are provided with clear guidelines on their responsibilities as a goods vehicle driver. Examples of what should be considered to be included in such documents are as follows:

1.     Working Times

2.     Operational Duties

3.     Personal

4.     Attachments

5.     Licences

6.     Annual Licence Checks

7.     Drivers Hours Regulations

8.     Tachographs

9.     Road Traffic Act

10.   Legal Costs and Fines

11.   Speeds Limits

12.  Vehicle ‑ Use and Care

13.  Security of Vehicles

14.  Semi-Trailers

15.  Cleanliness

16.  Unauthorised Use

17.  Unauthorised Passengers

18.  Breakdowns

19.  Windscreens

20.  Tyres

21.   Loads

22.   Motor Accidents

For your free insurance review Call David J Crowther and the team on 0116 272 0770